Conferences and Events Websites

Conferences and Events Websites

Conferences and Events Websites are a topic I am currently focusing on as developing a new company website for Conference Management Services in Southern Africa. This will also include Weddings and Destination Management. For more information and to see some of my work in this area, please go to my brand-new SHOWCASE HERE ( ).

Conferences and Events Image by Bianca Gubalke Web Design


Conferences and Events Websites

My prime objective when preparing a Conferences and Events Website will be speed and user-friendly interaction. When a customer needs Conference Management Services he firstly has to find what he is looking for fast, then like what he sees and lastly be able to get through and book fast. This means the conferencing website has to be well positioned on Google Top 10 – from a content point of view and, increasingly, as an image. And it has to be reachable via the mobile web.

Conferences and Events Services Image by Bianca Gubalke Design


Above you see one of my Conferences and Events Images on the first page on Google Images, competing with 443 million serach returns! Yes – one’s got to learn this and use the most efficient WP based Semiomantics script! Ask me how!!!

Conference Management Services

Clients should be ‘king’ in an absolute sense when it comes to Conference Management Services – that’s what will make the success of one’s conferencing and event management business.

Customers need to be able to fully focus on their objectives to achieve maximum results and productivity. This means preparing workshops, presentations, speeches, educational and media material etc etc … and a lot of their energy will go into attuning to all the different personalities and characters attending the event, the questions coming up and the discussions to be held.

Once the operation budget has been agreed, the Conference Manager is expected to deliver professional services in terms of:

> Planning the Conference or Meeting (dates, format, committee meetings..);

> Arrangements for locations, eg. hotel bookings, conference venues, lodging including all requirements;

> Liaison between client and speakers and presenters including preparational gettogethers;

> Promotion and advertising, materials for print, press and online event websites (if requested);

> Registration procedure – taking care of all communication and payments, prepare name badges etc;

> Facility management – function room setups, electronic setup and equipment, additional staff and operators etc;

> Coordinate food and beverages incl. special menus, recreational and team building activities;

> Clear signs to the conference venue, info packs, continuous liaison for all requests and contingencies;

> Clear check-in and check-out procedures;

> VIP lounge and services on request;

> Accommodation and partner program (eg. sightseeing) if spouse accompanies.

> Follow-up: review and approve invoices for payment, provide meeting summary and financial report;

> Gratuities to staff, ‘thank you’ messages to presenters and attendees

> and much more…


This is just a quick list from my head having attended, talked at and organized many conferences and events in the past…

Baseline is: all must be prepared, planned, negotiated and arranged according to prior agreement and budget limits and quite simply at their fingertips! No worries for your customer, not even a thought!

Even go a little extra mile if needed… I do that each day :)


Bianca Gubalke Web Design Showcase 2012